STEPS:

1. Scan the individual documents to your department’s scan folder from the Ricoh (see image below of how to select the ‘Scan to Folder’ option on the Ricoh device)
2. Rename each file appropriately per the guidelines from Accounting (see attached PDF)
3. COPY each file to the AP Purchasing folder on your Y: drive
4. Once the copy is complete, MOVE the files from PS scan folder to the "COMPLETED" folder (which is a shortcut to YOUR OneDrive and may need to be configured)
   • If someone else begins this process in the future, we will make their own COMPLETED folder within their OneDrive. You may also choose to save these to an alternate location on your Y: drive.

Screenshot of the Scanner settings and choosing the network folder. Here you can see the Scan to Folder menu item has been selected and you can see the entry for the PS SCAN folder. Your department will have its own folder.